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Policy BookTable of Contents
BOARD OF TRUSTEES VISION, MISSION, GOALS AND OBJECTIVES ADMINISTRATION
HUMAN RESOURCES
FINANCE
ACADEMIC AFFAIRS
STUDENTS AFFAIRS
COLLEGE FOUNDATION
FOREWORD
ARTICLE I NAME The official name of the College is Middlesex County College, (“College.”). The legal name of the body corporate is the Board of Trustees of Middlesex County College, (“Board”). ARTICLE II PURPOSE Recognizing the broad range of needs for greater educational opportunity beyond high school in the community, Middlesex County College will offer programs of study to meet the following major purposes: a. Associate Degree and Certificate programs in the organized occupational fields of business, health services, commerce, and industrial and related technologies. Curricula in these areas are designed to prepare graduates for employment and careers in the business, commercial, industrial, and health facilities of Middlesex County in particular, and the State of New Jersey generally. b. Associate Degree and Certificate programs in the fields of the liberal arts and sciences. Curricula in this area are designed to assure the graduate maximum transfer of credits to baccalaureate degree granting institutions.
CONSTRUCTION AND APPLICATION These Bylaws are a general statement of the powers and duties of the Board of Trustees and in no way limit the authority of the Board. Notwithstanding anything contained in these Bylaws, the Board of Trustees retains full authority to modify these Bylaws in whole or in part, and to otherwise establish policies for conducting the affairs of the College.
POWERS AND DUTIES Section 4.1 – Legislative Findings. The Board of Trustees is responsible for the overall planning and policy making of the College in fulfillment of the purposes stated in Article II of these Bylaws. The Board, appointed pursuant to N.J.S.A. 18A:64 A-1 et seq., shall be responsible for the management and control of the College and for the custody of College property. Subject to rules and regulations of the State, or other relevant authorities, the Board of Trustees will establish broad general policies and programs to govern the operations and management of the College, leaving the details of administration to the President of the College and his/her staff. Section 4.2 – Duties and Powers. The Board, subject to law, shall have the following powers and duties: a. To make and file an Annual Report in the manner prescribed by State regulation to appropriate state entities, and to the Board of Chosen Freeholders of Middlesex County. b. To adopt or change the name of the College. c. To adopt and use a corporate seal. d. To sue and be sued. e. To approve the educational curricula and programs of the College. f. To set qualifications, appoint, and fix the compensation and term of office of President of the College who shall be the executive officer and an ex officio member of the Board. g. To appoint, upon nomination of the President, members of the administrative and teaching staffs and fix their compensation and terms of employment. h. To approve the administrative structure and personnel organization of the College. i. Upon nomination of the President, to appoint or employ such other officers, agents, and employees as may be required, and to fix and determine their qualifications, duties, compensation, terms of office, and all other conditions and terms of employment and retention. j. To fix and determine tuition rates and other fees to be paid by students. k. To grant certificates and degrees. l. To review and approve budgets for capital and operating requirements for submission to the State and the Board of School Estimate, and to authorize and approve expenditures. m. To enter into contracts and agreements with the State or any of its political subdivisions; with the United States; with any public body, department, or other agency of the state or the United States; or with any individual, firm, or corporation which are deemed necessary or advisable by the Board for carrying out the purposes of the College. n. To accept from any government or governmental department, agency, or other public or private body, or from any individual or other source, grants or contributions of money or property to be used for, or in aid of, any of the purposes of the College. o. To acquire (by gift, purchase, condemnation or otherwise), own, lease, use and maintain, and operate property, whether real, personal or mixed, or any interest therein, which is necessary or desirable for College purposes. p. To determine if any property, both real and personal, owned or leased by the College, is no longer necessary for College purposes, and to sell, lease, rent, or dispose of the same at such price, and in such manner, and upon such terms and conditions as shall be established or required by law. q. To exercise the right of eminent domain, pursuant to the provisions of Title 20 of the New Jersey statutes, to acquire any property or interest therein. r. To provide for an annual audit of the accounts of the College to ensure effective financial management, propriety of financial transactions, and full disclosure of fiscal activities of the College. s. To make and promulgate such rules and regulations not inconsistent with law or with the rules and regulations of the State, that are necessary and proper for the administration and operation of the College. t. To exercise all other powers which may be reasonably necessary for the establishment, maintenance, and operation of the College, not inconsistent with the laws or rules and regulations required by appropriate State or federal authority. u. To establish committees and otherwise facilitate Board matters, and to alter and amend any function or procedure of Board activity not inconsistent with law or regulation. Section 4.3 – Composition of the Board of Trustees: The Board of Trustees shall consist of: a. Eight members appointed by the Board of Chosen Freeholders of Middlesex County. b. Two members appointed by the Governor of the State of New Jersey. c. The Middlesex County Superintendent of Schools shall be an ex-officio member. d. The President of the College shall be a non-voting ex-officio member. e. A representative of the previous year’s graduating class, selected by the graduating class, shall be a voting member and shall serve a one-year term commencing at the first meeting in July immediately following his/her election. (See Procedure: Student Representative Selection Criteria) f. Of the appointed members, at least two shall be women. ARTICLE V OFFICERS Section 5.1 – Officers. The Board of Trustees shall organize annually at the November Annual meeting. At this meeting, the Board shall elect a Chairman, Vice Chairman, Treasurer, Secretary, and Assistant Secretary, and they shall take office immediately. They shall be elected by and from the members of the Board of Trustees, except for the Assistant Secretary. All officers shall be chosen by ballot, the votes of a majority of a quorum of the Board, as defined herein, being necessary for election. Officers will hold office until their successors take office. Any vacancy occurring in an office during the year shall be filled by an election of the Board as soon as possible thereafter. Section 5.2 – Duties of Officers. a. Chairman - The Chairman shall preside at all meetings of the Board and discharge the duties which ordinarily pertain to that office. He/she shall be a member ex officio of all committees and shall be entitled to vote at all meetings of the Board and of all its committees. Unless otherwise provided herein, or otherwise determined by the Board, the Chairman shall appoint all standing, special, ad hoc, and advisory committees and shall designate the chairman of such committees. The Chairman is empowered to execute all documents, receipts, releases, or other instruments requiring the signature of an authorized representative of the Board. The Chairman shall coordinate all Board activities and ensure that all Board directives and policies are complied with. b. Vice Chairman - The Vice Chairman shall serve as Chairman and exercise the powers and duties of that office during the Chairman's absence or inability to act. He/she shall exercise such other powers and duties as may be delegated to him/her by the Chairman. c. Treasurer - The Treasurer shall be responsible for ensuring the safekeeping of all funds paid to the College. These funds shall be kept in accounts in the name of the College, in a bank or banks designated by the Board. The Treasurer shall be responsible for the establishment and periodic review, with the Finance Committee, of a system of procedures and controls covering the collection, internal handling, and disbursement of all monies due to, or owed by, the College. Said system, and any changes therein, shall be approved by the Board of Trustees. The Treasurer shall render periodic accounts of the financial condition of the College as required by the Board of Trustees. d. Secretary - The Secretary shall be responsible for taking the minutes for the Board meetings. He/she shall have charge, under the direction of the Board, of all official records and papers belonging to the Board; certify copies of Board resolutions, as required; witness the signature of the Chairman of the Board on documents which require such signature; maintain the College seal; sign legal advertisements; and such other duties that may be assigned from time to time by the Board. e. Assistant Secretary - The Assistant Secretary shall, either in the absence of the Secretary or at the request of the Secretary or the Chairman of the Board, exercise the powers and duties of the Office of the Secretary. ARTICLE VI COMMITTEES Section 6.1 – Creation and Composition. The Board may approve by a vote of not fewer than five affirmative votes at any regular or special meeting of the Board, the creation of any standing committees it deems necessary. All standing committees, unless otherwise specified by the Board, shall be composed of three members of the Board appointed by the Board Chairman, one of whom shall be designated as committee chairman by the Chairman of the Board. The Board may at any regular or special meeting approve the following modifications to the composition of any existing standing committee or newly created standing committee: 1. That such standing committee may consist of more than three members; and 2. That such standing committee may consist of both non Board members and members of the Board. Any non Board member of a committee shall be appointed by the Chairman of the Board of Trustees. The Chairman may change the composition of the membership of any committee at any meeting of the Board. Section 6.2 – Function. All Board committees, unless specifically provided otherwise by the Board, are established solely for the purpose of conducting studies, making recommendations, reporting, informing, and advising the Board on matters pertaining to the operation of the College and other legal functions of the Board. Committees shall have no supervisory, administrative, or executive functions and shall not interfere with and shall not usurp or duplicate any function under the control or responsibility of College executive personnel. The Board shall specify the functions of any newly created standing committee. Section 6.3 – Quorum. A majority of the members of a committee, exclusive of ex officio members, shall constitute a quorum. In addition, if Board members wish to attend a meeting of a committee of which they are not members, they need to inform the Assistant Secretary of the Board to ensure compliance with the Open Public Meetings Act. Section 6.4 – Proceedings. Standing Committees shall submit such reports and recommendations as are appropriate to the Board for Board action. Except as otherwise specified, each standing committee will have full power to prescribe its own approach and procedures for resolving committee action and fulfilling its mission. Section 6.5 – Standing Committees. The Standing Committees of the Board shall be: a. Committee on Finance
b. Committee on Facilities
c. Committee on Human Resources
d. Committee on Academic, Student, Alumni and Minority Affairs
e. Ad Hoc Committees – In addition to the standing committees, the Chairman of the Board shall appoint such ad hoc committees and special committees composed of Board members as the Board may, from time to time, deem necessary to conduct its business. The Chairman of the Board of Trustees shall be a member ex officio of all such committees, and exercise a vote. Each ad hoc and special committee shall submit a report to the Board of Trustees as directed by the Board. Such committee shall be considered disbanded on acceptance of this report by the Board of Trustees or when discharged by the Chairman of the Board. f. Advisory Committees – The Board of Trustees shall approve the establishment of advisory committees. The Board Chairman shall appoint members of these committees, with Board members holding ex officio membership in all advisory committees. Members of advisory committees shall be appointed for up to a two year term and may be reappointed at the expiration of their term. Non Board members must receive prior written approval of the Board to incur any expense in pursuance of committee work in order to receive reimbursement. g. Board of School Estimate – Election of two members of the Board of Trustees to represent the College on the Board of School Estimate shall be held at the Annual Meeting of the Board of Trustees, and any vacancy in the Board’s membership by reason of the resignation, death, or removal of any member thereof shall be filled by the Board of Trustees at their next regular or special meeting. ARTICLE VII BOARD MEETINGS Section 7.1 – Annual Meeting. The Annual Meeting of the Board of Trustees shall be held in November at the same time and place as the regular meeting. The regular order of business will be suspended to accommodate the election of officers, election of two members to serve on the Board of School Estimate, reaffirmation of existing policies, the adoption of revised or new policies, and the presentation of the annual report by the President of the College for the fiscal year ended on the preceding June 30th; and such other business as the Board may deem appropriate. Section 7.2 – Regular Meetings. The Board of Trustees shall hold a regular meeting on the fourth Wednesday in each month for the conduct of its business or such other date as the Board may determine and disseminate pursuant to the Open Public Meetings Law. A regular meeting of the Board of Trustees will be convened by the Chairman immediately following the Annual Meeting. Section 7.3 – Special Meetings. Special meetings shall be held on the call of the Chairman or on the written request of three trustees, addressed to the Secretary. Special meetings may be called on at least forty-eight hours notice to each trustee, either by telephone, mail, or electronically. Notice to the members of the Board may be waived if agreed to by all members of the Board. The Chairman, in calling a special meeting, shall give due consideration to the request of any trustee as to the time and place of any such meeting. The specific matter to be considered at a special meeting shall be stated and no other matter shall be considered at said meeting, except with the consent of all of the members of the Board of Trustees. Call for a special meeting, during a regular meeting, which call is approved by a majority of the members of the Board at that meeting, is not subject to the aforementioned requirements, provided that the Secretary of the Board shall give notice of the special meeting to any absent member of the Board prior to the date of the special meeting. Special meetings shall be held in compliance with the Notice and other provisions of the Open Public Meetings Law. Section 7.4 – Attendance of Public. All regular meetings and special meetings shall be open to attendance by the public. At an appropriate point in any public meeting, any person shall be given the floor, subject to the control of the Chairman. Any trustee may request the privilege of the floor for any invited guest, official, or citizen in attendance. Section 7.5 - Notices. Notice of the date, time, and place of the next following regular meeting shall be announced at every regular Board meeting. All regular meetings shall be held on the College campus. Regular meetings shall be attended by the President of the College or his/her designee, and such other personnel as the Chairman of the Board of Trustees may specifically request to attend. Section 7.6 – Minutes. The Secretary shall ensure that the minutes of the meetings are properly prepared. In his/her absence at any particular meeting, the Assistant Secretary shall act as Secretary. Written minutes of meetings of the Board of Trustees shall be distributed to all trustees within one week prior to the next meeting. They shall also be distributed to such other persons as the Board may designate by resolution. The Minute Book shall be kept in the Office of the President and shall be open to the public. Section 7.7 – Quorum. At all meetings of the Board, the presence in person, by telephone or electronically, of a majority of the entire Board shall constitute a quorum for the transaction of business. Attendance at a regular or special meeting of the Board shall be recorded by the Secretary. If a quorum is not present at any meeting of trustees, the trustees present thereat may call the roll, record the names of absentees, and adjourn. All matters properly arising before a meeting at which a quorum is present shall be decided by vote of a majority of the members present, unless otherwise specified. Section 7.8 – Presiding Officer. The Chairman, or the Vice Chairman in the Chairman's absence, shall preside at all meetings of the Board. In case the Chairman and Vice Chairman shall not attend at the time appointed for any meeting of the Board, the Secretary shall record attendance of the trustees present, and on appearance of a quorum, shall call the Board to order. A Chairman pro tempore shall be elected by the Board of Trustees for that meeting, or until the appearance of the Chairman or the Vice Chairman. The presiding officer shall decide all questions of order, subject to appeal by the members present. Section 7.9 – Order of Business. At all regular meetings, excluding Special Meetings and the Annual Meeting, the business before the Board shall be disposed of in the following order. The Chairman may, with the consent of the Board, change the order of business for any valid reason. a. Announcement by Secretary that a quorum is present. b. Consideration of minutes of last regular meeting of the Board and any subsequent special meeting. c. Approval or amendment of Minutes. d. Unfinished business. e. Reports of standing committees. f. Reports of special, ad hoc, and advisory committees. g. Reports of other officers and agents. h. Report of the President. i. New business and communications. j. Recognition and hearing from citizens. k. Adjournment. Section 7.10 – Rules of Order. The Board shall be governed in its procedure by parliamentary rules and usage as set forth in Roberts Rules of Order, current edition, in determining questions of parliamentary procedure not herein specifically provided. Section 7.11 – Roll Call. At the request of any member the individual member votes on any question shall be called and entered upon the Minutes. Section 7.12 – Motions. All motions made and seconded shall be considered to be legally before the Board for action. ARTICLE VIII MISCELLANEOUS PROVISIONS Section 8.1 – College Fiscal Year. The fiscal year of the College shall be from July 1 to June 30,inclusive. Section 8.2 – Security. The Board shall require each of its officers, (i.e., any) and each administrative officer and employee handling funds of the College to furnish such bond or other security for the faithful performance of his/her duties as shall, in the determination of the Board or Bylaws, afford reasonable protection to the College, the reasonable cost thereof to be borne by the College. Section 8.3 - Books and Records. All books and records shall be kept at the Middlesex County College campus in Edison, New Jersey, unless otherwise specified in these Bylaws or by the Board. Section 8.4 – Claims and Expenditures. No claim or demand shall be paid unless it is authorized by law and the rules of the Board of Trustees, and funds for which have theretofore been appropriated by the Board. Section 8.5 – Compensation of Trustees. Trustees shall receive no compensation for their services, but shall be reimbursed, as the Board may direct, for their expenses actually and necessarily incurred by them in the performance of their duties. Section 8.6 – Audit. The Board shall appoint annually an independent certified public accountant to audit the financial records of the College and related activities maintained at its direction, and report the results of the audits to the Board and such other authority as required. Such audits shall be in addition to the continuing review of the Finance Committee. Section 8.7 - Encumbrances. No property or other valuables of the College and no present or future income or credit of the College shall be encumbered in any way without a majority vote at a meeting of six (6) members of the Board of Trustees, the notice for which meeting must set forth in writing full details of the proposed encumbrance. The Board shall retain full authority to encumber in behalf of the College. Section 8.8 – Bank Depository. All funds received by the College shall be deposited promptly to the credit of the College in such banks, trust companies, or other depositories as the Board may approve or designate, and all such funds shall be withdrawn only when properly authorized. Authority to establish such bank accounts must first be authorized by the Board. Section 8.9 – Amendment of Bylaws. An amendment to the Bylaws may be adopted at any regular or special meeting of the Board following a meeting at which it was proposed. Copies of the proposed amendment must be mailed to each member of the Board at least five working days before it is to be voted upon, together with a statement of the name of the sponsor and time and date of the meeting at which it is to be acted upon. No proposed amendment shall be adopted unless prior notice, as above, has been given and upon the affirmative vote of at least two thirds of those voting at a meeting of the Board. Section 8.10 – Suspension of the Bylaws. The Bylaws may be suspended at any meeting of the Board, with the affirmative vote of six members of the Board Section 8.11 Limitations. No part of these Bylaws shall in any way limit the statutory authority of the Board of Trustees, nor shall it be interpreted to be in conflict with the Laws of the State of New Jersey or the rules and regulations of the State. Revised:
A. BOARD OF TRUSTEES:
B. The Board and College Officials:
C. ADMINISTRATION OF THE POLICY
D. Definitions:
Approved: Board of Trustees
VISION MISSION, GOALS AND OBJECTIVES VISION MISSION GOALS AND OBJECTIVES GOALS
OBJECTIVES
Approved: Board of Trustees
ADMINISTRATION Area: Administration Adopted: December 20, 1966 Description: College Seal
The Board of Trustees adopts the proposed design for the College Seal.
Area: Administration Adopted: April 21, 1981 Revised: August 25, 1993 Revised: November 28, 2007 Revised: November 14, 2011 Description: Equal Opportunity / Affirmative Action Middlesex County College is firmly committed to a policy of Equal Opportunity and Affirmative Action. The College will implement this policy to assure that the educational programs, activities, services, benefits and employment opportunities offered by the College are available to all persons, regardless of sex, race, creed, national origin, ancestry, nationality, color, marital status, civil union or domestic partnership status, affectional or sexual orientation, gender identity, age, handicap (and/or disability), service in the armed forces, atypical hereditary cellular or blood trait, genetic information, refusal to submit to genetic tests, or refusal to make available results of genetic tests, in accordance with State and Federal laws. All employees and students are expected to accept these principles and to reflect their spirit in everyday relationships with fellow employees and students.
Area: Administration Adopted: January 13, 1982 Revised in format only: November 16, 2009 Description: Archives Charter
Middlesex County College Archives is the sole and official archival agency of Middlesex County College. Its purpose is to collect, secure, organize, preserve, and provide access to institutional records and other appropriate materials which document the history and activities of Middlesex County College by whatever resources available.
Policy No. 3.5.0-A (Supersedes 3.5.0) Area: Administration Adopted: November 16, 2009 Revised: November 14, 2011 Description: Retail Services Corporation
Pursuant to the authority granted in the Public College Auxiliary Organization Act, N.J.S.A. 18A:64-26, et seq., (the “Act”) the Board has previously established (3.5.0) the Middlesex County College Auxiliary Organization.
Policy No. Former Section 3.5.0 Area: Administration Adopted: May 17, 1983 Description: Auxiliary Organization WHEREAS, the Public College Auxiliary Organization Act, Laws of 1982, Chapter 16 (N.J.S.A. 18A: 64-26 et seq.) made applicable to county colleges by the Laws of 1983, Chapter 23, provides for the creation of an auxiliary organization to perform selected functions or operations of a county college while maintaining an identity distinct from that of the college; and WHEREAS, such auxiliary organization shall be a body corporate and politic, with corporate succession with a board of directors composed of the President of the college or his/her designee, and others as specified in the statue; and
Area: Administration Adopted: July 10, 1985 Revised: November 16, 2009 Revised: November 14, 2011 Description: Indemnification
Area: Administration Adopted: February 17, 1987 Revised: August 25, 1999 Revised November 18, 2007 Revised: November 16, 2009 Description: Sexual Harassment
Sexual harassment in any form is against the law and will not be tolerated by Middlesex County College. The College is committed to the belief that all individuals who work at or attend the College have the right to enjoy an environment that is free of inappropriate conduct and communications based on the employee’s or student’s gender. Middlesex County College opposes sexual harassment in any form, by any employee, student, or representative of the College, regardless of whether the victim or actor is male or female. Such conduct will not be tolerated and this policy will be vigorously enforced. Violation of this policy is a serious matter and will be dealt with accordingly. Area: Administration Adopted: November 28, 2007 Revised: November 14, 2011 Description: Harassment / Discrimination
Middlesex County College is committed to the belief that all individuals who work at or attend the College have the right to enjoy an environment that is free of inappropriate conduct and communications. The College opposes discrimination and harassment in any form on the basis of sex, race, creed, national origin, ancestry, nationality, color, marital status, civil union or domestic partnership status, affectional or sexual orientation, gender identity, age, handicap (and/or disability), service in the armed forces, atypical hereditary cellular blood trait, genetic information, refusal to submit to genetic tests, or refusal to make available results of genetic tests, whether by any employee or student of Middlesex County College, or by any other party dealing with the College. This policy will be vigorously enforced. Violation of this policy is a serious matter, and will be dealt with accordingly.
Area: Administration Adopted: March 17, 1987 Revised: November 15, 2010 Description: Confidentiality of Library Records The confidentiality of library records will be adhered to in compliance with the applicable state and federal law. A “Library record” is any document or record, however maintained, the primary purpose of which is to provide for control of the circulation or other public use of library materials. These records include registration records, circulation records, and any other records which might include information relating to the individual library patron. Library records which contain the names or other personally identifying details regarding the users of libraries are confidential and shall not be disclosed except in the following circumstances:
Area: Administration Adopted: June 16, 1990 Revised: November 14, 2011 Description: Use and Abuse of Drugs and Alcohol Middlesex County College will make every effort to provide an environment that is free of the problems associated with the use and abuse of alcohol and controlled substances. The abuse of such substances is inconsistent with the behavior expected of employees and subjects our students, other employees, and the College to unacceptable risks that would undermine the College’s ability to operate effectively and efficiently. Working while under the influence of alcohol or drugs can seriously affect job performance, as well as jeopardize the safety of that employee and other employees. Noncompliance with this policy may result in disciplinary action.
Area: Administration Adopted: June 22, 1994 Revised: November 16, 2009 Revised: November 14, 2011 Description: Diversity Middlesex County College reaffirms its commitment to equal opportunity for students, faculty, staff, and other members of the college community; and renews its pledge to seek to maintain a community that promotes mutual respect and individuality. MCC is committed to fostering a community in which a diverse student, faculty, and staff population can work and learn in an atmosphere of tolerance, civility, and respect for the rights and responsibilities of each individual. As an academic institution, MCC welcomes the open exchange of ideas and opinions and cherishes each person’s freedom of speech and expression within the campus. The College seeks to continue fostering a civil and tolerant atmosphere which permits the reasonable expression of and debate about divergent beliefs and opinions.
Area: Administration Adopted: September 28, 1994 Revised: November 16, 2009 Description: AIDS Non-Discrimination Middlesex County College shall not discriminate against any prospective employee, prospective student, or against any employee or student, based on a diagnosis of AIDS, or asymptomatic Human Immunodeficiency Virus (HIV) infection. Middlesex County College shall provide educational programs to members of the College community to increase awareness of HIV infection for the purpose of preventing further spread of the disease. The College shall ensure that Equal Employment Opportunity and the provision of any and all public services are administered in compliance with the law on behalf of any qualified handicapped person. The College shall provide reasonable accommodations except where such accommodations would result in a fundamental alteration in the nature of the College’s services, programs or activities or in undue financial and administrative burdens, or where the accommodations are a threat to the health and safety of others. The President of the College shall establish procedures necessary for the implementation of this policy.
Area: Administration Adopted: June 26, 2002 Revised and renumbered: November 16, 2009 Revised: November 14, 2011 Description: Open Public Records Act Pursuant to the New Jersey Open Public Records Act, (OPRA) N.J.S.A. 47:1A-1, et seq., a Custodian of Government Records shall be appointed.
Area: Administration Adopted: December 28, 1995 Revised: November 16, 2009 Revised: November 14, 2011 Description: Conflict of Interest in Grant Supported Activities Any parties engaged in the design, conduct, or reporting of research or educational activities supported by Federal, state or local funds, shall comply with applicable Federal, state and local statutes and regulations regarding conflict of interest and financial disclosure.
Area: Administration Adopted: September 26, 2007 Description: Institutional Review Board
The Board of Trustees of Middlesex County College authorizes the College administration to establish an Institutional Review Board (“IRB”) charged with reviewing any College research activities. Area: Administration Adopted: November 16, 2009 Revised: November 14, 2011 Description: Acceptable Use of Computer Network, Resources and Facilities
Middlesex County College is firmly committed to providing a safe, secure and robust technology infrastructure for use by faculty, staff and students. The College will implement Acceptable Use Guidelines to assure that technical infrastructure remains safe, secure, robust, and in compliance with applicable state and federal laws.
Area: Administration Adopted: November 16, 2009 Description: Procedures Developed Pursuant to Various Policies
1. Many of the policies enunciated herein explicitly call for the development of related procedures. For other policies there is an implicit need for procedures to fully implement the policy. 2. The President is authorized to adopt and implement procedures to effectuate policies. 3. All such procedures shall be accumulated in a Procedures Manual and shall refer to the policy to which it applies.
Area: Administration Adopted: November 16, 2009 Description: Records Retention
Middlesex County College’s record retention program will be in compliance with N.J.S.A. 47:3-16 et seq., as well as any Federal and state statutes or regulations. Area: Administration Adopted: June 23, 2010 Description: Smoking
Effective July 1, 2010, the smoking of tobacco products shall be prohibited in all locations owned, leased or otherwise utilized for College purposes and over which the College has control of the smoking policy. Smoking at any Middlesex County College location is permitted only in an individual’s vehicle. The President is authorized to establish procedures for the dissemination for the enforcement of this policy including a schedule of fines.
Area: Administration Adopted: October 27, 2010 Description: Permission for Use of Alcohol on Campus
The President shall adopt procedures concerning the permitted use of alcohol on campus, in College controlled facilities, and at College events.
Area: Administration Adopted: October 27, 2010 Revised: November 14, 2011 Description: Health Information Privacy Middlesex County College is firmly committed to full compliance with the Health Insurance Portability and Accountability Act (HIPAA).
Area: Administration Adopted: October 27, 2010 Description: Facility Naming
The Board of Trustees recognizes the appropriateness and value of naming College facilities in recognition of those who have rendered extraordinary service to Middlesex County College by way of financial contributions or otherwise.
Area: Administration Adopted: March 30, 2011 Revised: November 14, 2011 Description: Presidential Expense Review
The Board of Trustees of Middlesex County College appoints the Vice Chairman of the Board to review quarterly the expenses of the Office of the President, and to report such review.
HUMAN RESOURCES Area: Human Resources Adopted: November 4, 1968 Revised: November 28, 2007 Description: Collective Bargaining - Faculty The Board of Trustees recognizes the American Federation of Teachers, Local 1940 (AFL-CIO), as the collective bargaining unit for the full-time faculty. The Board of Trustees recognizes the American Federation of Teachers, Local 6017 (AFL-CIO), as the collective bargaining unit for the part-time faculty.
Area: Human Resources Adopted: July 15, 1969 Revised: November 28, 2007 Description: Collective Bargaining – Teamsters The Board of Trustees recognizes Local #11, affiliated with the International Brotherhood of Teamsters, Chauffeurs, Warehousemen and Helpers of America, as the collective bargaining unit for the custodians, warehouse, grounds, and maintenance employees.
Area: Human Resources Adopted: January 15, 1974 Revised: November 28, 2007 Revised: November 14, 2011
Description: Collective Bargaining – Technical/ Clerical The Board of Trustees recognizes the American Federation of State, County and Municipal Employees, Local 2269, as the collective bargaining unit for the technical and clerical employees.
Area: Human Resources
Adopted: May 16, 1972 Revised: November 28, 2007 Description: Collective Bargaining – Police Officers The Board of Trustees recognizes the Fraternal Order of Police, Lodge 85, as the collective bargaining unit for the full-time commissioned police officers and sergeants.
Area: Human Resources
Adopted: June 30, 1980 Revised: November 28, 2007 Revised and renumbered: November 16, 2009 Revised: November 14, 2011 Description: Guidelines Regarding Outside Employment The Board of Trustees establishes the guidelines regarding outside employment by full-time employees: A full-time employee may engage in outside employment only if the outside employment does not:
Area: Human Resources
Adopted: December 21, 1976 Revised: November 28, 2007 Revised and renumbered: November 16, 2009 Revised: November 14, 2011 Description: Contracts for Professional Staff The Board of Trustees has reviewed “The State and County College Tenure Act,” N.J.S.A. 18A:60-6 et seq and has determined that it is in the best interest of the College to award one year contracts to members of the professional staff. Area: Human Resources
Adopted: July 21, 1970 Revised and renumbered: November 16, 2009 Revised: November 14, 2011 Description: Police Officers All police officers at the college shall be appointed pursuant to the terms of Chapter 211 of the Laws of 1970; and the College Administration shall file the necessary papers with the Edison Police department, as prescribed by the law, to implement this action.
Area: Human Resources
Adopted: March 24, 1965 Revised: November 28, 2007 Revised and renumbered: November 16, 2009 Description: Participation in New Jersey State Retirement System To the extent permitted by law, employees shall be eligible to participate in the appropriate New Jersey State retirement system.
Area: Human Resources
Adopted: December 20, 1966 Revised: November 28, 2007 Renumbered: November 16, 2009 Description: Tuition – Employees and Dependents Free tuition shall be extended to employees, and defined eligible dependents, pursuant to the various bargaining unit agreements and employee handbooks.
Area: Human Resources
Adopted: February 20, 1968 Revised: November 28, 2007 Revised and renumbered: November 16, 2009 Description: Salary Reduction Agreements The Vice President for Finance and Administration, acting as payroll certifying agent on behalf of the Board of Trustees, is directed to enter into employee salary reduction agreements.
Area: Human Resources
Adopted: December 16, 1980 Revised: November 28, 2007 Renumbered: November 16, 2009 Description: Agreement to Provide Tax Sheltered Investment Opportunities The administration is directed to enter into an agreement with State approved vendors to provide supplemental retirement annuities. It is understood that the College will make no contribution to this program other than providing recordkeeping services in accordance with the agreement. Employee contributions will be limited to that sum permitted pursuant to N.J.S.A. 18A: 66-190.
Area: Human Resources
Adopted: December 21, 1982 Revised: November 28, 2007 Renumbered: November 16, 2009 Description: Employee Exchange Agreements In support of its commitments to provide opportunities for revitalization and renewal of its faculty and staff, and to provide alternative means for staff development, the Board of Trustees may provide for the implementation of a program for employee exchanges.
Area: Human Resources
Adopted: July 28, 1993 Revised: November 28, 2007 Revised and renumbered: November 16, 2009 Revised: November 14, 2011 Description: Family and Medical Leave Act In compliance with all federal and state laws, the Board of Trustees authorizes the establishment of a comprehensive State and Federal Family and Medical Leave Act Program for eligible College employees.
Area: Human Resources
Adopted: July 21, 1970 Revised: November 28, 2007 Renumbered: November 16, 2009 Description: Side Arms Members of the Police Department shall carry side arms at the discretion of the President, provided that only those who are graduates of the training course supported by the New Jersey Police Training Commission be authorized to carry side arms, and provided also that all statutes applicable to the carrying of side arms be complied with.
Area: Human Resources
Adopted: November 16, 2009 Revised: November 14, 2011
Description: Whistleblower Policy All employees and students are encouraged to act in good faith to report suspected or actual wrongful conduct. The College is committed to protecting individuals from interference with making a protected disclosure and from retaliation for having made a protected disclosure or for having refused an illegal order as defined in the procedure implemented to effectuate this policy pursuant to N.J.S.A. 34:19-3.
Area: Board of Trustees Adopted: November 16, 2009 Description: Presidential Search When there is vacancy, or the Board anticipates a vacancy, in the Office of the College President, the Board shall appoint a presidential search committee consistent with procedures promulgated by the Board.
Area: Human Resources Adopted: May 26, 2010 Revised: November 14, 2011 Description: Eligibility Requirements for Health Coverage
No employee shall be eligible to participate in either the Middlesex County joint Health Insurance Fund (“JHIF”) or any other College sponsored health plan unless the hours of their work are fixed at a minimum of 35 hours per week. Part-time employees who periodically exceed 31 hours are not, because of that, eligible for participation in JHIF or any other College sponsored health plan.
FINANCE Area: Finance Adopted: June 25, 1974 Revised: November 16, 2009 Description: Investment of Funds 1. Available College funds will be invested in such a manner as to secure the highest interest rates for periods of time consistent with demands on these funds for College operations. 2. Investments shall be in accordance with regulations and statutes issued by the State of New Jersey, N.J.S.A. 17:9-41 et seq.
Area: Finance Adopted: February 20, 1973 Revised: November 16, 2009 Description: Commercial Operation on Campus All rights to sell, or offer to sell, goods or services at retail on the Middlesex County College campus are hereby reserved to Middlesex County College Retail Services Corporation, subject to the terms and conditions of any agreement between the Board of Trustees and Middlesex County College Retail Services Corporation. The financial activities of Middlesex County College Retail Services Corporation shall be audited and reported in accordance with the standards and guidance of the American Institute of Certified Public Accountants.
Area: Finance Adopted: April 12, 1973
Description: Tuition – Senior Citizens of Middlesex County Middlesex County residents who are 65 years or older may register for certain courses on a space-available basis and have the tuition and late registration fees waived. Area: Finance Adopted: October 16, 1973
Description: Student Refunds
To be eligible for a refund, students must officially drop classes prior to the dates specified in the college catalog or non-credit course bulletin for credit and /or non-credit courses. Area: Finance Adopted: September 20, 1983 Revised and renumbered: November 16, 2009
Description: Imprest Cash Fund Imprest Cash funds can be used for the efficient purchase of goods and services in an amount not to exceed $100. The President shall develop procedures for the completion of such transactions. Area: Finance Adopted: November 6, 1978 Revised: 1983, 85, 87, 89, 91 June 23, 1993 March 1, 2002 Revised and renumbered: November 16, 2009 Revised: November 14, 2011 Description: Purchasing
Purchasing processes will be in conformity with the terms and requirements of the County College Purchasing Law, N.J.S.A. 18A:64A-25.1 et seq.
Area: Finance Adopted: January 4, 1979 Revised and renumbered: November 16, 2009 Description: Campus Housing
Area: Finance Adopted: November 16, 2009 Revised: November 14, 2011 Description: Change Order for Construction Contracts Change orders on Board approved contracts for $1,000,000 or more for the construction, reconstruction, alteration, repair or improvement of buildings and infrastructure (“construction contract”) must be approved by the Board of Trustees. As timing of change order approvals may affect progress of the construction contract, a change order in an amount less than $50,000 may be approved by the Chair of the Facilities Committee of the Board of Trustees. In addition, a change order in an amount less than $5,000 may be approved by the Executive Director of Facilities Management. Any change order authorized by the Chair of the Facilities Committee of the Board of Trustees or the Executive Director of Facilities Management shall be presented to the Board of trustees for ratification at its next scheduled meeting.
Area: Finance Adopted: November 16, 2009 Description: Chargeback Eligibility A student attending Middlesex County College on a chargeback basis because his/her local county college does not offer a particular program of study shall be permitted to register for and attend, on a chargeback basis, all course work necessary to satisfy the requirements of such a program of study. This requirement shall apply whether or not any portion of that course work is offered at the student’s local community college. Determining chargeback eligibility shall be in accordance with regulations and statutes issued by the State of New Jersey. Area: Finance Adopted: November 16, 2009 Revised: November 14, 2011 Description: Student Grants and Scholarships Grants and loans are sought for eligible students in compliance with applicable federal, state and local legal requirements and guidelines. The President shall cause to be developed a comprehensive program of financial assistance services for students. He/she shall determine in which programs the College will participate.
Area: Finance Adopted: November 16, 2009 Revised: November 14, 2011
Description: Payment of Tuition and Fees The President is authorized to establish a deferred payment plan. Area: Finance Adopted: November 16, 2009
Description: Disposal of College Property The disposal of college property shall comply with applicable statutes (N.J.S.A. 18A:64A-12 and N.J.S.A. 18A:64A-25.27).
Area: Finance Adopted: November 16, 2009 Revised: November 14, 2011 Description: Grants and Special Contracts Grants and special contracts are pursued to further the mission of the college. Area: Finance Adopted: November 16, 2009 Description: Business Functions The President is responsible to the Board of Trustees for the proper conduct of all business functions of the College. The authority to supervise these functions is delegated to the Vice President for Finance and Administration, who will be designated as the Chief Financial Officer of the College.
Area: Student Affairs Adopted: March 15, 1966 Revised and Renumbered: November 15, 2010 Revised: November 14, 2011 Description: Malpractice Insurance – Allied Health Credit and Non-Credit Students enrolled in all allied health curricula are required to have malpractice insurance. Such insurance must be obtained through the College.
Area: Student Affairs Adopted: March 15, 1966 Revised: April 23, 2003 Revised and Renumbered: November 15, 2010 Revised: November 14, 2011 Description: Health Insurance Fee Middlesex County College is mandated under the provisions of N.J.S.A. 18A:62-15 to provide student health insurance coverage to full-time students not otherwise covered by health insurance.
ACADEMIC AFFAIRS Area: Administration Adopted: September 14, 1970 Revised: November 16, 2009 Renumbered: November 15, 2010 Description: Academic Freedom
Faculty members shall have the freedom within their subject area to report the truth as they see it in the classroom, and to report the truth as they see it in the reports of research activities. There shall be no restraints which would impair the faculty member’s ability to present their subject matter in this context. The College adopts the 1940 Statement of Principles on Academic Freedom and Tenure (as amended) promulgated by the American Association of University Professors.
Area: Academic Affairs Adopted: April 20, 1976 Revised: October 25, 1995 Revised: April 23, 2003 Revised: June 25, 2003 Revised: November 15, 2010 Description: Degree and Certificate Requirements The College is authorized to award degrees of Associate in Arts, Associate in Science, Associate in Applied Science, and Associate in Fine Arts, and to award certificates to students who have successfully completed the curriculum requirements of approved programs, including general education, as established by the Board of Trustees and as periodically modified through the academic approval process. Area: Academic Affairs Adopted: May 18, 1982 Revised: November 15, 2010
Description: Honorary Degree Associate Degree in Humane Letters The Board of Trustees authorizes the establishment of an Associate degree in Humane Letters to be awarded when deemed appropriate by the Board. Area: Academic Affairs Adopted: December 13, 1982 Revised: November 15, 2010 Description: Library Collection The materials collection, whether in print or electronic media, shall be designed primarily to support the academic programs authorized by the Board of Trustees, including non-credit offerings. Access on-site to materials will be allowed to those who are not students, faculty, or other employees of the College to the extent that it does not impact the use by the College community. The President may establish a Library Acquisitions Committee in furtherance of the policy.
STUDENT AFFAIRS Area: Student Affairs Adopted: October 17, 1972 Revised: November 20, 1979 Revised: April 23, 2003 Revised and Renumbered: November 15, 2010 Revised: November 14, 2011 Description: Tuition and Fee Rates
The Board of Trustees requires that the schedules of tuition and fees for In-County and Out-of-County residents be approved. Area: Student Affairs Adopted: December 19, 1972 Revised and Renumbered: November 15, 2010 Description: Code of Student Conduct
The President shall cause to be developed a code of student conduct and related procedures.
Area: Student Affairs Adopted: April 19, 1966 Revised March 16, 1976 Revised June 28, 1995 Revised and Renumbered: November 15, 2010
Revised: November 14, 2011 Description: Admissions
The President shall cause to be developed admissions regulations and procedures that are consistent with the College’s vision and mission. Admission to some programs may be on a selective basis. Overall enrollment may be limited due to insufficient funds or other resources.
Area: Student Affairs Adopted: October 21, 1981 Revised and Renumbered: November 15, 2010
Revised: November 14, 2011
Description: Student Privacy Rights
Middlesex County College is firmly committed to full compliance with The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99), and other applicable federal and / or state privacy laws.
Area: Student Affairs Adopted: October 27, 2010 Description: Financial Aid
The President shall cause to be developed a comprehensive program of financial aid services for students. He/she shall determine in which programs the College will participate.
COLLEGE FOUNDATION Area: College Foundation Adopted: December 21, 1965 Revised: January 18, 1966 Revised: November 16, 2009 Description: Middlesex County College Foundation, Inc. Middlesex County College Foundation, Inc. is the primary fundraising arm for the College. |
